VETERINARY TECHNICIAN ASSISTANT

REPORTS TO: Practice Owner or Manager
STARTING WAGE: $15 per hour

POSITION OVERVIEW

The veterinary technician assistant is the veterinary technician’s primary support. They assist in restraining pets and test set up for examination and surgical procedures. They aide the technicians in achieving greater efficiency by relieving them of some of the routine work. They have a very significant role in freeing up the technicians to assist the veterinarian with medical procedures. Veterinary technician assistants must build positive, professional relationships with clients and staff members.

QUALIFICATIONS / REQUIREMENTS

EDUCATION AND LICENSURE REQUIREMENTS

• High school diploma or equivalent
• Previous on-the-job training desirable, but not required

EXPERIENCE REQUIREMENTS

• Previous animal care background is desirable, but not required

PERSONAL REQUIREMENTS

• Minimum of 18 years old.
• Genuinely enjoys working with animals and is able to deal with them even when stressed, ill or in pain.
• Can stay calm and efficient during a medical crisis.
• Is well-spoken and approaches his/her job duties in a mature nature.
• Can support and be a part of teamwork; works well with all levels of hospital team members.
• Has excellent client communication skills
• Physical Effort: Work requires lifting, carrying and restraining animals (will be assisted by other staff members in lifting animals over 40 lbs). Walks or stands for extended periods or time; frequently works in a bent or squatting position.
• Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and contagious diseases.

WAGE RANGE

The range for the position is $15 per hour to $19 per hour.
Benefits are outlined in the employee manual and are separate from the hourly wage.

PERFORMANCE EXPECTATIONS

• Can provide compassionate care to patients and clients.
• Can conduct oneself in a confident and professional manner even when stressed and/or focused on individual tasks.
• Can legibly keep accurate medical records in accordance hospital policy.
• Can use proper medical terminology when speaking and writing.
• Can prepare and maintain the exam rooms and treatment areas.
• Can perform physical assessments; record observations legibly in files or computer.
• Can effectively restrain pets even when large or difficult.
• Can assist with euthanasia procedures.
• Knows all common vaccines and vaccination protocols and can explain to clients.
• Understands the importance of a clean and orderly facility, does not hesitate to clean or organize as part of a normal job duty.
• Maintains positive, cooperative relationships with other employees.
• Can prepare estimates/treatment plans for procedures and discuss financial commitments with clients supporting hospital financial policies.
• Can explain necessary follow-up and homecare instructions.
• Can properly care for all surgical materials and equipment; keep the operating room properly stocked and prepared for surgery.
• Can set up clinical laboratory procedures such as fecal flotation exams, heartworm checks, skin scrapings, urinalysis, ear cytology and fungal cultures; ensures that test results are recorded in patient records.
• Can effectively position for and take radiographs.
• Understands the use and care of IV pumps.
• Can admit patients following hospital policy and doctors written orders.
• Can discharge patients based on the veterinarian’s orders, ensuring that patients are well groomed and in a medically appropriate state.
• Follow OSHA standards. Be able to find Material Safety Data Sheets quickly.
• Understands and carries out oral and written directions.
• Maintains positive, cooperative relationships with other employees.
• Assist other employees as needed. Avoid waiting for coworkers to ask for assistance.
• Participate in your performance appraisal, and, as requested, in those of others.
• Participate in all staff and training meetings.
• Maintain constant vigilance regarding open doorways that could allow pets to escape from the facility.
• Performs other duties as assigned including assisting in other areas.

VETERINARY RECEPTIONIST

REPORTS TO: Head Receptionist or Manager

POSITION OVERVIEW

The receptionist is the client’s first contact when calling or visiting the practice and as such represents the professional image of the practice to callers and visitors. The receptionist answers telephones, greets clients, prepares patient files and escorts clients and patients to exam rooms, receives and relays client correspondence, updates client financial records. Receptionists should expect to spend nearly all of their workdays at the front desk. Receptionists must possess strong organizational skills, excellent telephone and in-person communication skills, and the ability to remain calm under pressure. Receptionists must have compassion for animals and their owners and understand the stress that patients and clients endure. The exceptional receptionist has the ability to diffuse negative client situations and foster client bonding.

POSITION REQUIREMENTS

EDUCATION AND LICENSURE REQUIREMENTS

• High school diploma or equivalent.
• Customer Service background desirable but not required.
• Typing skills required.
• Some computer knowledge required; comfortable with Word, keyboarding, and use of communication tools such as email.

EXPERIENCE REQUIREMENTS

• Significant experience with basic office functions in a busy office environment.
• Previous receptionist and veterinary practice experience are desirable but not required.

PERSONAL REQUIREMENTS

The Receptionist must be able to:

• Be flexible in attitude and work habits.
• Quickly learn how to pronounce, know the meaning of and spell commonly used veterinary terms.
• Perform basic computer skills, type 30 words per minute.
• Physical Effort: Work requires lifting and carrying records and equipment weighing up to 25 lbs; requires sitting and standing for extended periods or time.
• Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and contagious diseases.

WAGE RANGE

The range for the position is $15 per hour to $19 per hour.
Benefits are outlined in the employee manual and are separate from the hourly wage.

PERFORMANCE EXPECTATIONS

Veterinary Knowledge / Client Education

• Can answer client’s inquiries about basic animal care questions and routine procedures.
• Can educate clients on over-the-counter products such as shampoos and nutraceuticals; has full knowledge of heartworm and external parasite preventives to promote client education and sales.
• Can guide client’s to make appropriate decisions regarding optimum pen care.

Admitting / Discharging Patients/ Cash Handling

• Can admit patients and handle medical records entries accurately.
• Can prepare health certificates, immunization certificates, laboratory requests, and euthanasia certificates.
• Can handle client/patient transfers with ease.
• Can prepare client invoices for services performed.
• Can accurately handle payment transactions.
• Can accurately and empathetically communicate estimates/treatment plans to clients.

Hospitality

• Can bond with clients during interactions.
• Can keep the front desk a positive area even in the event there is a client wait time.

Schedule Management

• Can work to maintain an effective veterinarian appointment schedule, screening emergencies and prioritizing cases that need to be seen.

Computer Knowledge / Telephone Skills

• Receives and relays telephone, fax, and email messages accurately and promptly.
• Answers telephones and handle calls quickly, efficiently and in a professional and friendly manner using a multi-line system.
• Can enter and update client and patient information into practice computer software.
• Has good computer skills and shows accuracy in inputting details.

Personal Conduct/Attitude/Teamwork

• Can maintain positive, cooperative relationships with other employees.
• Can display tact and respect with team members even when busy or hectic.
• Feel and express a genuine liking for animals and their owners and for working in an animal care field.
• Maintain a list of tasks and engage in productive work during slow periods.
• Assist other employees as needed. Take over for colleagues when they are called away to another priority.
• Participate in your performance appraisal, and, as requested, in those of others.
• Participate in all staff and training meetings.

Client Communication

• Can conduct oneself in a confident and professional manner with clients even when situations are stressful and/or focused on individual tasks.
• Can deal intelligibly, pleasantly and efficiently with clients, often doing several things at one time.
• Can greet clients with poise and natural effort.
• Can outline costs and fees in a positive light while supporting hospital payment policies.
• Can turn future clients (phone-shoppers) into clients through relationship building and bonding.
• Can easily remember clients and patients names and uses them.
• Can handle client correspondence including procedure reminders, thank you cards, sympathy arrangements and cards, and A/R statements.

Facility Maintenance

• Can maintain a professional/welcoming appearance of the front office through cleaning and organization.
• Can offer proper upkeep for and troubleshoot office equipment including pc’s, telephones, copiers, and fax machines.

Recordkeeping/Filing

• Can accurately maintain an alphabetical filing system.

Organization/Time Management

• Can work almost constantly in the presence of other staff members and clients.
• Understands and carries out oral and written directions.

Other

• Performs other duties as assigned.